When you hold an online meeting the possibility of technical issues is quite high. One of your board members may have a slow connection to the internet or his battery could end up dying during the meeting. It is a good idea to ask remote attendees to check their equipment prior to the meeting. Additionally you can offer them training and assistance so they are prepared to use your board portal before the actual meeting actually takes place.
In addition, to the basic features, you should search for a meeting space that is digital that provides high levels of security and compliance. The best online board portals secure your data at the server level and allow you to modify the access of different users to specific documents.
Another important feature is the ability to record votes. As opposed to the traditional show of hands system, recording votes in your virtual boardroom will ensure transparency and accountability. Furthermore, it will cut down on the time spent on processing board resolutions and increase the efficiency of your meetings.
Even if your attendees aren’t tech-savvy, the software should be easy to use and understand. It should also be compatible with all platforms, including tablets and smartphones. It should also be compatible with printers. Some board members may prefer printing out documents or presentations for several reasons, including their inability to use screens for extended periods of time. Chat functions should be available in the digital boardroom to facilitate quick collaboration.